Report Meeting Houston

Annual Members Meeting 07/06/22
George R. Brown Convention Center, Houston
2:30 – 4:00 pm Room 381 A

Agenda: see PPT in attachment
Present: Gulam Vahanvaty, Larry Kenemore, Jacide IziIsi, Kris Lenoir, Jo Baxter, Rakoen
Maertens, Johan Maertens.
Digital: Piero ALMASIO, Johan BEKE, Cherry COLEMAN, Franco CRIPPA, Ernest DECONINCK,
Johan DENOLF, Amy KILGORE, Guy LOUVET, MANJUNISHA, Frank MARTENS, Jo PAWLEY,
Hover OWEN, René RENAUX, Musa SEKAMATE, Paul SMITZ, Ch TSELIPI, Gaspar VERSTRAETE,
Luc Warreyn
Number: 25
Quorum: 14 of 56 %
1. Welcome of new members by Johan Maertens, representing Chair, Kalyan Banerjee.
2. Nominating the officers, see attachment.
100 % in favor of the proposal by the nominating Committee + remark Musa Sekamate, who
candidates for board member, representing Africa. As we prefer a representation from more
than 1 country, the candidature of Ekemo Sowujsi (Nigeria) was added by the nominating
committee and approved by the members meeting.
3. Bylaws: 100 % in favor of the proposed bylaws, see attachment.
4. Internal rules and regulations:
Johan Maertens explains.
Questions from Larry Kenemore:
a) relation chapter sub-chapter, was cleared out by Johan as mentioned in the
document.
b) Application toolkit difficult for Chapter N-America. Rakoen Maertens explains
that toolkit can be adapted and changed according to the local needs.
100 % in favor of the proposed rules and regulations, see attachment.
5. Proposal Key Performance Indicators (KPI’s)
Rakoen Maertens explains. End of the year we can evaluate if we attend the goals
given ourselves, if not why not, can we learn from it. What can we do for success.
See proposition of set of KPI’s in PPT. KPI’s absolutely not meant for control or
sanctions. Every chapter can make propositions.

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6. Proposal of sponsor file: Johan Maertens explains that the sponsor file can be
adapted for the use per chapter or sub chapter.
7. Ideas to think about: see PPT
8. Immediate needs: see ppt
Question and answers
a) Shared calendar to enable planning
b) Doodle for date and time first board meeting
c) Webinars on regular bases for chapters to exchange ideas
Report Kris Lenoir